City Council – April 7, 2025 (Special & Regular)
4:30 pm City Hall
1400 5th Ave, San Rafael, CA, United States,
SAN RAFAEL CITY COUNCIL – MONDAY, APRIL 7, 2025
SPECIAL MEETING AT 4:30 P.M.
REGULAR MEETING AT 6:00 P.M.
| This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael.
How to participate in the meeting: If you experience technical difficulties during the meeting, please contact city.clerk@cityofsanrafael.org. |
SPECIAL MEETING AT 4:30 P.M.
San Rafael Third Floor Conference Room
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:
Watch on Zoom Webinar: https://tinyurl.com/SPCC-04-07-2025
Listen by phone: (669) 444-9171
ID: 851-7304-1226#
One Tap Mobile: +16694449171,,85173041226# US
1. Voter Approved Tax Oversight Committee Interviews
Interview Applicants and Make Appointments to Fill Two Four-Year Terms to the End of April 2029 on the Voter Approved Tax Oversight Committee Due to Expiration of Terms of Caleb McWaters and Carsten Anderson (CC)
Recommended Action – Interview applicants and make appointments
Staff report
Adjourn to Closed Session.
REGULAR MEETING AT 6:00 P.M.
San Rafael City Hall, Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:
Watch on Zoom Webinar: https://tinyurl.com/CC-2025-04-07
Watch on YouTube: www.youtube.com/cityofsanrafael
Listen by phone: (669)444-9171
ID: 863 4489 1398
One Tap Mobile: +16694449171,,86344891398# US
OPEN SESSION – THIRD FLOOR CONFERENCE ROOM – FOLLOWING SPECIAL MEETING
1. Mayor Kate to announce Closed Session items.
CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM – FOLLOWING SPECIAL MEETING
2. Closed Session:
a. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1)
Parks and Public Trust, et al. v. City of San Rafael, Marin County Superior Court Case No. CV0005542
Mark Allen v. City of San Rafael, Marin County Superior Court Case No. CV0005691
b. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property: 350 Merrydale Road / 3833 Redwood Highway, San Rafael APNs 179-041-27 & 179-041-28
Agency negotiator: Cristine Alilovich, City Manager; John Stefanski, Assistant City Manager; Daniel Cooperman, Community Services Division Director
Negotiating parties: Ridgewood Properties, a California General Partnership, as to an undivided ½ interest; and Francine M. Clayton, Trustee of The Francine M. Clayton 1996 Trust, as to an undivided ½ interest
Under negotiation: Price and Terms of Payment
CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)
3. City Manager and Councilmember Reports:
CONSENT CALENDAR:
The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote.
4. Consent Calendar Items:
a. Approval of Minutes
Approve Minutes of the Special City Council Meeting of March 3, 2025 and Regular City Council Meeting of March 17, 2025 (CC)
Recommended Action – Approve minutes as submitted
Minutes 3/3/2025
Minutes 3/17/2025
b. Downtown San Rafael Business Improvement District Advisory Board Appointments
Resolution Appointing Downtown Business Improvement District Advisory Board Members (CED)
Recommended Action – Adopt Resolution
Staff report
c. Public Service Award 2025
Resolution of Appreciation to Recipient of the Richard P. O’Brien and Mary Ferrario O’Brien Public Service Award for 2025 (CM)
Recommended Action – Adopt Resolution
Staff report
d. Public Service Award Selection Committee Criteria
Report on the Public Service Award Selection Committee and Update on Changes to the Selection Guidelines & Criteria (CM)
Recommended Action – Receive and file
Staff report
e. Diversity, Equity, Inclusion, Belonging and Housing Consulting Services Agreement Amendment
Resolution Authorizing the City Manager to Amend the Professional Services Agreement with Liz Darby for Diversity, Equity, Inclusion, Belonging, and Housing Consulting Services, to Increase the Contract Amount by $50,000, for a Total Not to Exceed $125,000 (CM)
Recommended Action – Adopt Resolution
Staff report
f. Proclamations
Proclamations Supporting Celebrate Diversity Month, National Arab American Heritage Month, National Library Week and Week of the Young Child
Recommended Action – Receive and file
Proclamations
g. Second Amendment to the Workers’ Compensation Claims Administration Professional Services Agreement
Resolution Authorizing the City Manager to Execute the Second Amendment to the Professional Services Agreement with LWP Claims Solutions, Inc, for Workers’ Compensation Claims Administration Services Increasing the Total Not to Exceed Amount Under the Agreement to $1,745,311, Subject to Appropriation, and Extending the Term Date June 30, 2026 (HR)
Recommended Action – Adopt Resolution
Staff report
h. San Rafael Public Library Book Purchase
Resolution Authorizing the City Manager to Execute a First Amendment to the Purchase Order with Baker & Taylor (Exempt from Bidding) to Increase the Purchase Amount of $123,000 (LR)
Recommended Action – Adopt Resolution
Staff report
i. Special Event Street Closures in San Rafael
Resolution Authorizing the Temporary Closure of Streets in San Rafael for Special Events (PD)
Recommended Action – Adopt Resolution
Staff report
j. Downtown Library Renovation Project
(PW/LR)
i. Resolution Authorizing the City Manager to Execute a Second Amendment to the Professional Services Agreement with Noll & Tam Architects for Additional Construction Administration Services Associated with the Downtown Library Modernization Project, in the Additional Amount Not to Exceed $47,640, Increasing the Total Not to Exceed Amount Under the Agreement to $439,371, and Extend the Contract by Three Months
Recommended Action – Adopt Resolution
ii. Resolution Authorizing the City Manager to Execute a Second Amendment to the Construction Contract with Unger Construction, Co. in an Additional Amount of $100,000, for a Total of $2,200,000 for the Project, Appropriating $100,000 from Available Library Special Assessment Fund Balance (Fund 215) and Authorizing the Public Works Director to Take Related Action
Recommended Action – Adopt Resolution
Staff report
k. San Rafael Canal Crossing Project Funding Agreement
Resolution Authorizing the City Manager to Execute a Program Supplement Agreement with the California Department of Transportation (Caltrans) for $1,575,000 in Active Transportation Program (ATP) Funds for a Feasibility Study of the San Rafael Canal Crossing Project. CEQA Determination: Exempt Pursuant to Guideline Section 15378(b)(5) (PW)
Recommended Action – Adopt Resolution
Staff report
l. Pickleweed Childcare Replacement Portables Project
Resolution Authorizing the City Manager to Execute a First Amendment to the Professional Services Agreement with Loving Campos Associates, Architects, Inc. for Additional Architectural and Structural Engineering Design Services Associated with the Pickleweed Childcare Replacement Portables Project, in the Amount Not to Exceed $33,700, for a Revised Total Agreement Amount of $100,200 (PW)
Recommended Action – Adopt Resolution
Staff report
m. South Merrydale Road – Civic Center Connector (Rafael Meadows) Project Grant Funding Agreements
Resolutions (PW):
i. Resolution Authorizing the City Manager to Execute a Funding Agreement with the U.S. Department of Transportation (USDOT) for the South Merrydale Road – Civic Center Connector (Rafael Meadows) Project, in an Amount Not to Exceed $1,940,000
Recommended Action – Adopt Resolution
ii. Resolution Authorizing the City Manager to Execute a Funding Agreement with the California Department of Transportation (CalTrans) for the South Merrydale Road – Civic Center Connector (Rafael Meadows) Project, in an Amount Not to Exceed $1,940,000
Recommended Action – Adopt Resolution
Staff report
SPECIAL PRESENTATIONS:
5. Special Presentations:
a. Presentation of Resolution of Appreciation to Public Service Award Recipient (CC)
PUBLIC HEARINGS
6. Public Hearings
a. Major Environmental and Design Review Permit and an Exception to Specified Hillside Development Standards for 287 Mountain View Avenue
Resolution to Approve a Major Environmental and Design Review (ED24-001) and Exception (EX24-003) to Specified Hillside Development Standards for a New Single-Family Residence on a Hillside Lot with a Reduced Front Yard Setback, a Decreased Setback from the Garage, and a Reduction of One Required Off-Street Guest Parking Space at 287 Mountain View Avenue; APN 015-073-10; CEQA Determination: Exempt Pursuant To CEQA Guidelines 15061(B)(3) And 15303 (CED)
Recommended Action – Adopt Resolution
Staff report
b. Evaluation of Existing Camping Regulations, Sanctioned Camping Area Informational Update, and Chapter 19.50 of the San Rafael Municipal Code, Camping on Public Property
Existing Camping Regulation Evaluation, Sanctioned Camping Area Update, and Introduction of an Ordinance of the City Council of the City of San Rafael Amending Chapter 19.50 to the San Rafael Municipal Code, Entitled “Camping on Public Property” to Prohibit Camping in Parks. CEQA Determination: Exempt Pursuant to CEQA Guidelines 15061(B)(3), 15307 and 15308 (CM)
Recommended Action – Introduce the Ordinance, waive further reading of the Ordinance, and Refer to it by title only
Staff report
Correspondence
Correspondence 4/7 8am
OPEN TIME FOR PUBLIC EXPRESSION
The public is welcome to address the City Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than two minutes and should be respectful to the community.
ADJOURNMENT:
Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agenda-related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/.