AGENDA – REVISED

SAN RAFAEL CITY COUNCIL – MONDAY, DECEMBER 2, 2024

REGULAR MEETING AT 6:00 P.M.
San Rafael City Hall, Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901

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OPEN SESSION
1. None.

CLOSED SESSION
2. Closed Session: – None.

CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)
3. City Manager and Councilmember Reports:

CONSENT CALENDAR:
The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote.

4. Consent Calendar Items:

a. Approval of Minutes
Approve Minutes of the Regular City Council Meeting of November 18, 2024 (CC)
Recommended Action – Approve minutes as submitted
Minutes

b. Public Art Review Board
Resolution and Appointment (CC):

i. Resolution Amending the Public Art Review Board Bylaws to Remove the Planning Commission Representative and Replace it with an At-Large Member Seat
Recommended Action – Adopt Resolution
ii. Appoint Meili Zhao to the Public Art Review Board to the End of October 2028
Recommended Action – Approve Appointment
Staff Report

c. Strategic Consulting Services
Authorize the City Manager to Enter into a First Amendment to the Professional Services Agreement with CivicMakers, LLC for Strategic Consulting Services, In an Amount of $33,535, Increasing the Total Not-To-Exceed Amount of the Agreement to $98,535 (DS)
Recommended Action – Authorize the City Manager to enter into a first amendment to the professional services agreement with CivicMakers, LLC for strategic consulting services, in an amount of $33,535, increasing the total not-to-exceed amount of the agreement to $98,535
Staff Report

d. Telephone Project Implementation Services
Authorize the City Manager to Enter into a First Amendment to the Professional Services Agreement with Xantrion, Inc. for Telephone Implementation Services, In an Amount of $40,000, Increasing the Total Not-To-Exceed Amount of the Agreement to $97,000 (DS)
Recommended Action – Authorize the City Manager to enter into a first amendment to the professional services agreement with Xantrion, Inc. for telephone implementation services in the amount of $40,000, increasing the total not-to-exceed amount of the agreement to $97,000
Staff Report

e. Citywide Bicycle and Pedestrian Plan Update
Authorize the City Manager to Enter into a Professional Services Agreement with Parametrix, Inc. to Update San Rafael’s Citywide Bicycle and Pedestrian Plan in the Amount Not to Exceed $236,710 (PW)
Recommended Action – Authorize the City Manager to enter into a professional services agreement with Parametrix, Inc. to update San Rafael’s Citywide Bicycle and Pedestrian Plan (CBPP) in the amount not to exceed $236,710; And, authorize supplemental budget appropriations of $16,710 from available Gas Tax funds (Fund 206) for the project
Staff Report

f. Francisco Boulevard East Mid-Block Crossing Enhancement Project
Authorize and Award Agreements for the Francisco Boulevard East Mid-Block Crossing Enhancement Project, Including:

i. A Construction Agreement with Mike Brown Electric, Co. in the Amount of $429,968 and Authorize the City Manager to Use Contingency Funds of $86,032 for a Not-To Exceed Amount of $516,000 for the Project
Recommended Action – Award the construction agreement (the “Construction Agreement”) for the project to Mike Brown Electric Co., authorize the City Manager to execute the construction agreement in the amount of $429,968, and authorize the City Manager to amend the contract amount using contingency funds of $86,032 for a total not to exceed amount of $516,000 for the project
ii. A First Amendment to a Task Order Agreement with Kimley-Horn and Associates, Inc. for Additional Construction Support Services, in an Additional Amount of $16,950, Increasing the Total Not-To-Exceed Amount of the Agreement to $85,643
Recommended Action – Authorize the City Manger to enter into a first amendment to the task order agreement with Kimley-Horn and Associates, Inc. (“Kimley-Horn”) for additional construction support services for the Project in an additional amount of $16,950, increasing the total not-to-exceed amount of the agreement to $85,643
iii. A Funding Agreement with Canal Alliance and Related Supplemental Budget Appropriation
Recommended Action – Authorize the City Manager to enter into a funding agreement with Canal Alliance and authorize supplemental budget appropriation in the amount of $409,233 (Fund 206)
iv. Approve the Plans and Specifications for the Project (PW)
Recommended Action – Approve plans and specifications for the Francisco Boulevard East Mid-Block Crossing Enhancement Project (also referred to as “City Project No. 11451” and “the Project”), deemed reasonable by the City Engineer, on file in the Department of Public Works
Staff Report

OTHER AGENDA ITEMS
5. Other Agenda Items:

a. Affordable Housing Funding Recommendation and Upcoming Notice of Funding Availability

i. Resolution Authorizing the Appropriation of $252,000 to Support the Acquisition of a Nine-Unit Apartment Building at 1400 Lincoln Avenue for the Preservation as Affordable Housing
Recommended Action – Adopt Resolution
ii. Informational Report on the Status and Scope of Joint Notice of Funding Availability with the County of Marin in January 2025
Recommended Action – Accept Report
Staff Report

PUBLIC HEARINGS
6. Public Hearings:

a. Northgate Town Square Project – Consideration of the Environmental Impact Report and Project Entitlements to Redevelop the Existing Northgate Mall Property Located at 5800 Northgate Drive
Northgate Town Square Project – (5800 Northgate Drive) – Public Hearing to Consider the Project, Which Includes an Environmental Impact Report, Entitlement Requests from Merlone Geier Partners, LLC for a Rezone from General Commercial District to Planned Development Zone, a Vesting Tentative Subdivision Map, a Master Use Permit Inclusive of an Affordable Housing Agreement, an Environmental and Design Review Permit, and a Master Sign Program to Allow a Comprehensive Redevelopment of the Existing Northgate Mall into a Phased Mixed-Use Development
Recommended Action –

i. Adopt a Resolution certifying the Final Environmental Impact Report (FEIR) for the Northgate Town Square Project (Attachment 1)
ii. Introduce an Ordinance to adopt a Zoning Amendment to establish the Northgate Town Square Planned Development (PD) District, approve the Northgate Town Square Development Plan, amend the City’s Zoning Map, and rezone the 44.76-acre Northgate Mall property from General Commercial to the Northgate PD District and including adoption of Findings of Fact, a Statement of Overriding Consideration, and a Mitigation Monitoring and Reporting Program (MMRP) for the Northgate Town Square Project (Attachment 2)
iii. Adopt a Resolution approving the Vesting Tentative Subdivision Map, Master Use Permit inclusive of a project wide affordable housing agreement, Environmental and Design Review Permit, and Master Sign Program for the Northgate Town Square Project (Attachment 3)
Staff Report
Correspondence

OPEN TIME FOR PUBLIC EXPRESSION
The public is welcome to address the City Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than two minutes and should be respectful to the community.

ADJOURNMENT:

Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agenda-related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/.

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