AGENDA

SAN RAFAEL CITY COUNCIL – MONDAY, JUNE 17, 2024

REGULAR MEETING AT 6:00 P.M.
San Rafael City Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901

Watch Online:
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OPEN SESSION– THIRD FLOOR CONFERENCE ROOM – 4:30 PM
1. Mayor Kate to announce Closed Session items.

CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM – 4:30 PM
2. Closed Session:

a. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
Paragraph (1) of subdivision (d) of Government Code Section 54956.9: 2 Cases
1. Robin Casper v. City of San Rafael, et. al. (Marin Superior Court, Case No. CIV2204042)
2. Shaleeta Boyd, et al. v. City of San Rafael, et al. (U.S. District Court, N.D. Cal., Case No. 23-cv-04085-EMC)

b. CONFERENCE WITH LABOR NEGOTIATORS – GOVERNMENT CODE SECTION 54957.6
Lead Negotiators: Timothy L. Davis and Allison B. Hernandez (Burke, Williams & Sorensen)
Agency Designated Representatives: Cristine Alilovich, Paul Navazio, Marissa Sanchez, and Angela Robinson Piñon
Employee Organizations: San Rafael Police Mid-Management Association; Public Employee Union, Local 1; San Rafael Firefighters’ Association; San Rafael Police Association; SEIU Local 1021; Western Council of Engineers; San Rafael Fire Chief Officers’ Association; San Rafael Mid-Management Employee Association; Unrepresented Executive Management

CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)
3. City Manager and Councilmember Reports:

CONSENT CALENDAR:
The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote.

4. Consent Calendar Items:

a. Approval of Minutes
Approve Minutes of the Regular City Council Meeting of June 3, 2024 (CC)
Recommended Action – Approve minutes as submitted
Revised Minutes

b. Northgate Mall Redevelopment Project Environmental Consulting Services
Authorize the City Manager to Execute the Second Amendment to the Professional Services Agreement with LSA Associates, Inc. for Environmental Consulting Services for the Northgate Mall Redevelopment Project in an Amount of $175,895, for a Total Contract Amount of $510,851 (CED)
Recommended Action – Authorize the City Manager to execute the second amendment to the professional services agreement with LSA Associates, Inc. for environmental consulting services associated with the Northgate Mall Redevelopment Project, in the amount not to exceed $175,895, for a total not to exceed contract amount of $510,851
Staff Report

c. Agreement for On-Call Planning and Environmental Consulting Services
Authorize the City Manager to Enter into a Professional Services Agreement with M-Group for On-Call Planning and Environmental Consulting Services in an Amount Not to Exceed $250,000 (CED)
Recommended Action – Authorize the City Manager to enter into a professional services agreement with M-Group for on-call planning and environmental consulting services in an amount not to exceed $250,000
Staff Report

d. Agreement for Fiscal Impact Analysis and Real Estate Advisory Services
Authorize the City Manager to Execute the First Amendment to the Agreement for Professional Services with Seifel Consulting for Continued Fiscal Impact Analysis and Real Estate Advisory Services Related to the Northgate Town Square Project in an Amount of $30,000, for a Total Not to Exceed Contract Amount of $104,900 (CED)
Recommended Action – Authorize the City Manager to execute the first amendment to the agreement for professional services with Seifel Consulting for continued fiscal impact analysis and real estate advisory services related to the Northgate Town Square Project in an amount of $30,000, for a total not to exceed contract amount of $104,900
Staff Report

e. Library Parcel Tax Rate for Fiscal Year 2024-25
Report Establishing the Annual Rate Adjustment for the Special Library Services Parcel Tax for the Fiscal Year 2024-25 as Authorized by San Rafael Municipal Code Chapter 3.36 (Voter-Approved Measure D) (Fin/Lib)
Recommended Action – Accept report
Staff Report

f. Paramedic Tax Rate for Fiscal Year 2024-25
Resolution Maintaining Paramedic Service Special Tax Rates at Their Current Levels for Fiscal Year 2024-25 (FD)
Recommended Action – Adopt Resolution
Revised Staff Report

g. Park and Recreation Month Proclamation
Proclamation Designating July 2024 as Park and Recreation Month
Recommended Action – Receive and file
Proclamation

h. Recreation Events Unarmed Security Guard Services Agreement with Barbier Security Group
Authorize the City Manager to Negotiate and Enter into a Professional Services Agreement with Barbier Security Group for Security Guard Services in an Amount Not to Exceed $600,000 for a Five-Year Term (LR)
Recommended Action – Authorize the City Manager to negotiate and enter into a professional services agreement with Barbier Security Group for security guard services in an amount not to exceed $600,000 for a five-year term
Staff Report

i. Special Event Street Closures in San Rafael
Resolution Authorizing the Temporary Closure of Streets in San Rafael for Special Events (PD)
Recommended Action – Adopt Resolution
Staff Report

j. Baypoint Lagoons Assessment District
Baypoint Lagoons Landscaping and Lighting Assessment District Annual Assessment FY 2024-25 (PW):

i. Resolution Directing Filing of Engineer’s Annual Report FY 2024-25
ii. Resolution Approving Engineer’s Annual Report FY 2024-25
iii. Resolution Of Intention to Order Improvements and Setting a Public Hearing on the Annual Assessment for the City Council Meeting of July 15, 2024
Recommended Action – Adopt Resolutions
Staff Report

k. Point San Pedro Road Median Landscaping Assessment District
Point San Pedro Road Median Landscaping Assessment District Annual Assessment FY 2024-25 (PW):

i. Resolution Directing Filing of Engineer’s Annual Report FY 2024-25
ii. Resolution Approving Engineer’s Annual Report FY 2024-25
iii. Resolution Of Intention to Order Improvements and Setting a Public Hearing on the Annual Assessment for the City Council Meeting of July 15, 2024
Recommended Action – Adopt Resolutions
Staff Report

l. FY 2024-25 Road Maintenance and Rehabilitation Account Projects, Funded by Senate Bill 1
Resolution Adopting a List of Projects for Fiscal Year 2024-25 Funded by Senate Bill 1: The Road Repair and Accountability Act of 2017 (PW)
Recommended Action – Adopt Resolution
Staff Report

m. PG&E Tower Easement Modification Agreement
Resolution Authorizing The City Manager to Execute an Easement Modification Agreement with Pacific Gas and Electric Company (PG&E) for the Tower Easement on APNs 009-032-06 and 009-032-07 (PW)
Recommended Action – Adopt Resolution
Revised Staff Report

n. Caltrans Maintenance Agreement
Resolution Approving and Authorizing the City Manager to Execute Amendment No. 1 to the Supplemental Freeway Maintenance Agreement with Caltrans (PW)
Recommended Action – Adopt Resolution
Staff Report

SPECIAL PRESENTATIONS
5. Special Presentations:

a. Presentation of Proclamation Supporting Juneteenth (HR)
Proclamation

OTHER AGENDA ITEMS
6. Other Agenda Items:

a. General Fund Reserve Policy
Resolution Updating the City’s General Fund Reserve Policy (Fin)
Recommended Action – Adopt Resolution
Staff Report

b. City Investment Policy
Resolution Approving the City of San Rafael Investment Policy (Fin)
Recommended Action – Adopt Resolution
Staff Report

c. Final Citywide Budget for Fiscal Year 2024-25, Gann Legal Spending Limit; Measure A Workplan, Capital Improvement Program, and Capital and Infrastructure Workplan

i. Resolution Approving the Citywide Budget and Capital Improvement Program Budget for the Fiscal Year 2024-25; Providing for the Appropriations and Expenditure of All Sums Set Forth in the Budget in the Amount of $211,121,633, with Net Appropriations of $179,844,098
Recommended Action – Adopt Resolution
ii. Resolution Approving Fiscal Year 2024-25 Gann Appropriations Limit at $185,036,651
Recommended Action – Adopt Resolution
iii. Resolution Approving the Measure A Work Plan for Proposed Expenditure of Measure A Funds for FY 2024-25
Recommended Action – Adopt Resolution
iv. Approval of the Capital Improvement Program – FY 2024-25 through FY 2026-27 and Related Capital and Transportation Infrastructure Workplan (Fin)
Recommended Action – Approve the Capital Improvement Program – FY 2024-25 through FY 2026-27 and related Capital and Transportation Infrastructure Workplan FY 2023-25
Staff Report

d. Successor Memorandum of Understanding with American Federation of State, County & Municipal Employees, Local 1 (AFSCME/Local 1)
Resolution Approving a Successor Memorandum of Understanding Pertaining to Compensation and Working Conditions for American Federation of State, County & Municipal Employees, Local 1 (AFSCME/Local 1), Beginning July 1, 2024 through June 30, 2027 (CM/HR)
Recommended Action – Adopt Resolution
Staff Report

e. Successor Memorandum of Understanding with Western Council of Engineers’ (WCE)
Resolution Approving a Successor Memorandum of Understanding Pertaining to Compensation and Working Conditions for Western Council of Engineers’ (WCE), Beginning July 1, 2024 through June 30, 2027 (CM/HR)
Recommended Action – Adopt Resolution
Staff Report

PUBLIC HEARINGS
7. Public Hearings:

a. Amendments to Title 18 of the San Rafael Municipal Code “Protection of Flood Hazard Areas”
Introduction of An Ordinance Amending Title 18 of the San Rafael Municipal Code “Protection of Flood Hazard Areas”, to Meet or Exceed the Federal Emergency Management Agency’s Minimum Standards for Development in Flood Hazard Areas (PW)
Recommended Action – Introduce the ordinance, waive further reading of the ordinance, and refer to it by title only
Staff Report

b. Stipend Compensation Program for Boards, Commissions and Committees; And City Council Compensation
Resolution Amending Bylaws for Boards, Commissions and Committees to Include Stipends and Introduction of an Ordinance Adjusting the Compensation for the Mayor and City Council (CM)
Recommended Action – Adopt Resolution; And Introduce the ordinance, waive further reading of the ordinance, and refer to it by title only
Staff Report

OPEN TIME FOR PUBLIC EXPRESSION
The public is welcome to address the City Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than two minutes and should be respectful to the community.

SAN RAFAEL SUCCESSOR AGENCY:
1. Consent Calendar:

a. Dissolution of the Successor Agency to the Former San Rafael Redevelopment Agency
Resolution of the Successor Agency to the Redevelopment Agency of the City of San Rafael in the Matter of Approving a Request to Formally Dissolve the Successor Agency (Fin)
Recommended Action – Adopt Resolution
Staff Report

ADJOURNMENT:

Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agenda-related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/.

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