AGENDA – REVISED

SAN RAFAEL CITY COUNCIL – MONDAY, NOVEMBER 18, 2024

REGULAR MEETING AT 6:00 P.M.
San Rafael City Hall, Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901

Watch Online:
Watch on Zoom Webinar: https://tinyurl.com/cc-2024-11-18
Watch on YouTube: www.youtube.com/cityofsanrafael
Listen by phone: (669) 444-9171
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One Tap Mobile: +16694449171,,86061905675# US

OPEN SESSION– THIRD FLOOR CONFERENCE ROOM – 5:00 P.M.
1. Mayor Kate to announce Closed Session items.

CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM – 5:00 P.M.
2. Closed Session:

a. CONFERENCE WITH LEGAL COUNSEL–ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (3) of subdivision (d) of Section 54956.9 (one case)
Claim

b. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Mayor Kate Colin and Vice Mayor Eli Hill
Unrepresented employee: City Manager

CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)
3. City Manager and Councilmember Reports:

CONSENT CALENDAR:
The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote.

4. Consent Calendar Items:

a. Approval of Minutes
Approve Minutes of the Regular and Special City Council Meetings of November 4, 2024 (CC)
Recommended Action – Approve minutes as submitted
Minutes

b. Downtown Business Improvement District (BID) Assessment Annual Renewal
Resolution Declaring the City Council’s Intention to Levy an Annual Assessment for Calendar Year 2025 for the Downtown San Rafael Business Improvement District (CED)
Recommended Action – Accept Report and Adopt Resolution
Staff Report

c. EMS Equipment Replacement
Authorize the City Manager to Purchase Thirteen Cardiac Monitors, Two Power Load Gurneys, and Five Stairchairs in an Amount Not to Exceed $678,237 (Fin)
Recommended Action – Authorize the City Manager to purchase thirteen cardiac monitors, two power load gurneys, and five stairchairs through a cooperative agreement from Stryker in an amount not to exceed $678,237; and, Authorize a budget appropriation from the Emergency Medical Services Fund (Fund 210) for the purchase of the equipment
Staff Report

d. City Quarterly Investment Report
Acceptance of City of San Rafael Quarterly Investment Report for the Quarter Ending September 30, 2024 (Fin)
Recommended Action – Accept Report
Staff Report

e. Windward Way Gas Monitoring Services
Authorize the City Manager to Enter into the First Amendment to the Professional Services Agreement with Haley & Aldrich for Windward Way Gas Monitoring Services, in an Amount of $77,000, Increasing the Total Not-To-Exceed Amount of the Agreement to $145,800, and Approve Supplemental Budget Appropriations (DPW)
Recommended Action – Authorize the City Manager to enter into the first amendment to the professional services agreement with Haley & Aldrich, Inc. for Windward Way gas monitoring services, in an amount of $77,000, increasing the total not-to-exceed amount of the agreement to $145,800; and, Authorize supplemental budget appropriations totaling $217,500 to cover additional gas monitoring services ($77,000; General Fund-001) along with additional well construction work ($140,500; Capital Fund-401)
Staff Report

OTHER AGENDA ITEMS
5. Other Agenda Items:

a. FY 2024-25 First Quarter Budget Update
FY 2024-25 First Quarter Budget Update: Revenue and Expenditure Results for the Quarter Ending September 30, 2024 (Fin)
Recommended Action – Accept the fiscal year (FY) 2024-25 First Quarter Budget Update presenting revenue and expenditure results through the first quarter of the current fiscal year (through September 30, 2024) (Attachment A); and, Authorize amendments to the FY 2024-25 budget representing unencumbered carry-over appropriations for specified purposes, totaling $1,080,148, as presented in Attachment B
Staff Report

b. Year-End Audited Financial Statements and Related Audit Reports
Fiscal Year 2023-24 Annual Comprehensive Financial Report; Memorandum on Internal Control; Report of Required Communications; Child Development Program Financial Report; and Gann Appropriations Limit (Fin)
Recommended Action – Accept the Fiscal Year 2023-24 Annual Comprehensive Financial Report, Memorandum on Internal Control, Report of Required Communications, Child Development Program Financial Report, and Gann Appropriations Limit Report
Staff Report

OPEN TIME FOR PUBLIC EXPRESSION
The public is welcome to address the City Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than two minutes and should be respectful to the community.

ADJOURNMENT:

Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agenda-related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/

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