City Council – November 4, 2024 (Special Meeting starts at 4:00 p.m.)
6:00 pm
AGENDA
SAN RAFAEL CITY COUNCIL – MONDAY, NOVEMBER 4, 2024
SPECIAL MEETING AT 4:00 P.M.
REGULAR MEETING AT 6:00 P.M.
| This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael.
How to participate in the meeting: * You are welcome to come to the meeting and provide public comment in person. Each speaker will have 2-minutes to provide public comment per agenda item. If you experience technical difficulties during the meeting, please contact city.clerk@cityofsanrafael.org. |
SPECIAL MEETING AT 4:00 P.M.
San Rafael Third Floor Conference Room
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:
Watch on Zoom Webinar: https://tinyurl.com/sm-2024-11-04
Listen by phone: (669) 900-9128
ID: 846-9097-4634#
One Tap Mobile: +16699009128,,84690974634# US
INTERVIEWS:
1. Interviews
a. Public Art Review Board Interviews
Interview Applicants and Make an Appointment to Fill One Four-Year Term Through the End of October 2028 on the Public Art Review Board Due to the Expiration of Term of Meili Zhao (CC)
Recommended Action – Make Appointment
Staff Report
Resume Content
b. Park and Recreation Commission Interviews
Interview Applicants and Make Appointments to Fill Two Four-Year Terms Through the End of October 2028 on the Park and Recreation Commission Due to the Expiration of Terms of Robert Sandoval and Kela Cabrales (CC)
Recommended Action – Make Appointments
Staff Report
c. Pickleweed Advisory Committee Interviews
Interview Applicants and Make Appointments to Fill Two Unexpired Four-Year Terms Through the End of April 2027 on the Pickleweed Advisory Committee, Due to the Voluntary Resignation of terms of Nancy Palacios and Jairo Ceballos (CC)
Recommended Action – Make Appointments
Staff Report
OPEN SESSION– THIRD FLOOR CONFERENCE ROOM – FOLLOWING SPECIAL MEETING
2. Mayor Kate to announce Closed Session items.
CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM – FOLLOWING SPECIAL MEETING
3. Closed Session:
a. CONFERENCE WITH LEGAL COUNSEL–ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (One case)
b. Conference with Labor Negotiators – Government Code Section 54957.6
Lead Negotiators: Timothy L. Davis and Allison B. Hernandez (Burke, Williams & Sorensen)
Agency Designated Representatives: Cristine Alilovich, Paul Navazio, Marissa Sanchez, Nick Biss, and Angela Robinson Piñon
Employee Organization: SEIU Local 1021
REGULAR MEETING AT 6:00 P.M.
San Rafael City Hall, Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:
Watch on Zoom Webinar: https://tinyurl.com/cc-2024-11-04
Watch on YouTube: www.youtube.com/cityofsanrafael
Listen by phone: (669) 444-9171
ID: 844-3204-9611#
One Tap Mobile: +16694449171,,84432049611# US
CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)
4. City Manager and Councilmember Reports:
CONSENT CALENDAR:
The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote.
5. Consent Calendar Items:
a. Approval of Minutes
Approve Minutes of the Regular and Special City Council Meetings of October 21, 2024 (CC)
Recommended Action – Approve minutes as submitted
Minutes
b. Proclamation
Proclamation Supporting National Veterans & Military Families Month
Recommended Action – Receive and File
Proclamation
c. First Responder Counseling Professional Services Agreement for Fiscal Years 2024-2028
Authorize the City Manager to Enter into a Professional Services Agreement with Public Safety Family Counseling Group, Inc., from Fiscal Years 2024-2028, In the Amount Not to Exceed $220,000 (HR)
Recommended Action – Authorize the City Manager to enter into a Professional Services Agreement with Public Safety Family Counseling Group, Inc. for first responder counseling services from fiscal years 2024-2028, in an amount not to exceed $220,000; and, Authorize a budget appropriation from the Employee Benefits Fund (Fund 604)
Staff Report
d. Employee Relations Legal Services Professional Services Agreement Fiscal Years 2024-2026
Authorize the City Manager to Enter into a Professional Services Agreement with Burke, Williams & Sorensen, LLP for Employee Relations Legal Services, In an Amount Not to Exceed $150,000, for Fiscal Years 2024-2026 (HR)
Recommended Action – Authorize the City Manager to enter into a Professional Services Agreement with Burke, Williams & Sorensen, LLP, for employee relations legal services, in an amount not to exceed $150,000, for fiscal years 2024-2026
Staff Report
e. Labor Relations Legal Services Professional Services Agreement Fiscal Years 2024-2026
Authorize the City Manager to Enter into a Professional Services Agreement with Burke, Williams & Sorensen, LLP for Labor Relations Legal Services, In an Amount Not to Exceed $150,000, for Fiscal Years 2024-2026 (HR)
Recommended Action – Authorize the City Manager to enter into a Professional Services Agreement with Burke, Williams & Sorensen, LLP for labor relations legal services, in an amount not to exceed $150,000, for fiscal years 2024-2026
Staff Report
f. Medi-Cal Transportation Intergovernmental Transfer Program for Calendar Year 2025
Authorize the City Manager to Execute a Certification Form for the San Rafael Fire Department to Participate in an Intergovernmental Transfer (IGT) with the California Department of Health Care Services (DHCS) for Reimbursement of Public Provider Ground Emergency Medical Transportation (PP-GEMT) Services for the Service Period of January 1, 2025, Through December 31, 2025, and Transfers to DHCS Not to Exceed $700,000 (FD)
Recommended Action – Authorize the City Manager to execute a certification form for the San Rafael Fire Department to participate in a Medi-Cal Intergovernmental Transfer (IGT) program with the California Department of Health Care Services (DHCS) for reimbursement of Provider Ground Emergency Medical Transportation (PP-GEMT) services for the service period of January 1, 2025, Through December 31, 2025, and make transfers not to exceed $700,000
Staff Report
g. Emergency Medical Services (EMS) Billing and Collection
Authorize the City Manager to Negotiate a Professional Services Agreement with Wittman Enterprises, LLC (Wittman) for Emergency Medical Services (EMS) Billing and Collection Services in an Amount Not to Exceed $825,000 for Five Years with an Option for an Additional 5-Year Extension (FD)
Recommended Action – Authorize the City Manager to negotiate a Professional Services Agreement (PSA) with Wittman Enterprises, LLC (Wittman) for Emergency Medical Services (EMS) billing and collection services in an amount not to exceed $825,000 for five years with an option for an additional 5-year extension
Staff Report
h. Office of Traffic Safety Grant Acceptance
Resolution Approving the Acceptance and Appropriation of State of California Office of Traffic Safety Grant Funds in the Amount of $92,000 for the “Selective Traffic Enforcement Program” (“STEP”) Grant from October 1, 2024, Through September 30, 2025, and Authorizing the City Manager to Execute a Grant Agreement and Any Other Documents Related to the Grant (PD)
Recommended Action – Adopt Resolution
Staff Report
i. Special Event Street Closure in San Rafael – 43rd Annual Holiday of Lights and Winter Wonderland
Resolution Authorizing the Temporary Closure of Downtown Streets in San Rafael for a Special Event (PD)
Recommended Action – Adopt Resolution
Staff Report
SPECIAL PRESENTATIONS
6. Special Presentations:
a. Presentation of Proclamation Supporting Native American Heritage Month, 2024
Proclamation
OTHER AGENDA ITEMS
7. Other Agenda Items:
a. Encampment Resolution Fund Round 3 (ERF-3) and State of California/State Senator McGuire Funding Agreements, and Collaboration Agreement Between the County of Marin and City of San Rafael
Authorize the City Manager to Execute Professional Services Agreements with the County of Marin Related to the Encampment Resolution Fund Round 3 (ERF-3) and State of California/State Senator McGuire Funding, and Authorize the City Manager to Execute the Collaboration Agreement Between the County of Marin and City of San Rafael (CM)
Recommended Action – Authorize the City Manager to execute professional services agreements with the County of Marin Related to the Encampment Resolution Fund Round 3 and State of California/State Senator McGuire funding; and Authorize the City manager to Execute (and amend as needed) the collaboration agreement between the County of Marin and City of San Rafael for Encampment Resolution Fund Round Three (ERF-3) grant funds, the State of California/Senator McGuire funds, and the 50/50 match for housing-based case manager
Staff Report
PUBLIC HEARINGS
8. Public Hearings:
a. Marin Sanitary Service Rates and Amendments for 2025
Resolutions (CM):
i. Approving a Fifth Amendment of the Amendment and Restatement of the Collection Agreement of the City of San Rafael with Marin Sanitary Service
Recommended Action – Adopt Resolution
ii. Authorizing Maximum Rates Collected by Marin Sanitary Service for Refuse and Recyclable Material Collection and Disposal Services to be Effective January 1, 2025, and Adopting a City Cost of Solid Waste Service Fee, Refuse Vehicle Impact Fee, and Franchise Fee for the Use of City Property in the Provision of Solid Waste Related Services
Recommended Action – Adopt Resolution
Staff Report
Correspondence
b. BioMarin Development Agreement
Accept the 4th Anniversary Annual Report for the Executed Development Agreement (Ordinance No. 1982) Between BioMarin Pharmaceutical and the City of San Rafael for the Development of an Expanded San Rafael Corporate Center (750-790 Lindaro Street and 781-791 Lincoln Avenue and 999 3rd Street); Case No.: DA18-001 (CED)
Recommended Action – Adopt Resolution
Staff Report
OPEN TIME FOR PUBLIC EXPRESSION
The public is welcome to address the City Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than two minutes and should be respectful to the community.
ADJOURNMENT:
Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agenda-related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/.