City Council – October 21, 2024 (Special Meeting starts at 4:00 p.m.)
6:00 pm
AGENDA
SAN RAFAEL CITY COUNCIL – MONDAY, OCTOBER 21, 2024
SPECIAL MEETING AT 4:00 P.M.
REGULAR MEETING AT 6:00 P.M.
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This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael. How to participate in the meeting: * You are welcome to come to the meeting and provide public comment in person. Each speaker will have 2-minutes to provide public comment per agenda item. If you experience technical difficulties during the meeting, please contact city.clerk@cityofsanrafael.org. |
SPECIAL MEETING AT 4:00 P.M.
San Rafael Third Floor Conference Room
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:
Watch on Zoom Webinar: https://tinyurl.com/sm-2024-10-21
Listen by phone: (669) 900-9128
ID: 864-1778-9735#
One Tap Mobile: +16699009128,,86417789735# US
INTERVIEWS:
1. Interviews
a. Planning Commission Interviews
Interview Applicants and Make One Appointment to Fill One Unexpired Four-Year Term Through the End of October 2027 on the Planning Commission Due to the Resignation of Shingai Samudzi (CC)
Recommended Action – Make Appointment
Staff Report
OPEN SESSION– THIRD FLOOR CONFERENCE ROOM – 4:45 P.M.
2. Mayor Kate to announce Closed Session items.
CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM – 4:45 P.M.
3. Closed Session:
a. Public Employee Performance Evaluation – City Manager
(Government Code Section 54957(b)(1))
REGULAR MEETING AT 6:00 P.M.
San Rafael City Hall, Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:
Watch on Zoom Webinar: https://tinyurl.com/cc-2024-10-21
Watch on YouTube: www.youtube.com/cityofsanrafael
Listen by phone: (669) 444-9171
ID: 860-6190-5675#
One Tap Mobile: +16694449171,,86061905675# US
CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)
4. City Manager and Councilmember Reports:
CONSENT CALENDAR:
The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote.
5. Consent Calendar Items:
a. Approval of Minutes
Approve Minutes of the Special City Council Meeting of October 7, 2024 (CC)
Recommended Action – Approve minutes as submitted
Minutes
b. Legal Services Agreement
Professional Services Agreement with Burke, Williams & Sorensen, LLP for General Municipal Legal Services, in an Amount Not to Exceed $420,000 (CA)
Recommended Action – Authorize the City Manager to negotiate and enter into a professional services agreement with Burke, Williams & Sorensen, LLP for general municipal legal services, in an amount not to exceed $420,000
Staff Report
c. On-Call Building Plan Review and Inspection Consulting Services Agreement
Professional Services agreement with 4LEAF, Inc. for On-Call Building Plan Review and Inspection Consulting Services in an Amount Not to Exceed $100,000 (CED)
Recommended Action – Authorize the City Manager to enter into a Professional Services Agreement with 4LEAF, Inc., for on-call building plan review and inspection consulting services in an amount not to exceed $100,000
Staff Report
d. On-Call Building Plan Review and Inspection Consulting Services Agreement
Professional Services Agreement with Coastland Engineering, LLP for On-Call Building Plan Review and Inspection Consulting Services in an Amount Not to Exceed $200,000 (CED)
Recommended Action – Authorize the City Manager to enter into a Professional Services Agreement with Coastland Engineering, LLP, for on-call building plan review and inspection consulting services in an amount not to exceed $200,000
Staff Report
e. On-Call Building Plan Review and Inspection Consulting Services Agreement
Professional Services Agreement with Interwest Consulting Group for On-call Building Plan Review and Inspection Consulting Services in an Amount Not to Exceed $150,000 (CED)
Recommended Action – Authorize the City Manager to enter into a Professional Services Agreement with Interwest Consulting Group for on-call building plan review and inspection consulting services in an amount not to exceed $150,000
Staff Report
f. California State Preschool Program Continued Funding Application and Renewal of Contract for Fiscal Year 2025-26
Resolution Authorizing the City of San Rafael to Apply for Continued Funding and Renewal of California State Preschool Program Contract with the California Department of Education (LR)
Recommended Action – Adopt Resolution
Staff Report
g. Proclamations
Proclamations Supporting Disability Employment Awareness Month, National First Responders’ Day and Code Enforcement Officer Appreciation Week
Recommended Action – Receive and File
Proclamations
Correspondence
h. San Quentin Pump Station Reconstruction
Authorize and Award Agreements for San Quentin Pump Station Reconstruction Project, Including (PW):
i. A Second Amendment to Professional Services Agreement with Alpha CM, Inc. for Additional Construction Management, Inspection, and Testing Services, In an Additional Amount of $167,247, Increasing the Total Not-To-Exceed Amount of the Agreement to $950,174.88
Recommended Action – Authorize the City Manager to enter into a Second Amendment to Professional Services Agreement with Alpha CM, Inc. for additional construction management, inspection, and testing services, in an additional amount of $167,247, increasing the total not-to-exceed amount of the agreement to $950,174.88
ii. A Fourth Amendment to Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group for Additional Construction Support Services, In an Additional Amount of $24,273, Increasing the Total Not-To-Exceed Amount of the Agreement to $548,153
Recommended Action – Authorize the City Manager to enter into a Fourth Amendment to Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group for additional construction support services, in an additional amount of $24,273, increasing the total not-to-exceed amount of the agreement to $548,153
Staff Report
SPECIAL PRESENTATIONS
6. Special Presentations:
a. Presentation from MarinMOCA Regarding Their Relocation to San Rafael and Upcoming Events
PUBLIC HEARINGS
7. Public Hearings:
a. Request to Amend the City of San Rafael’s Downtown Precise Plan
Resolution Approving an Amendment to The Downtown Precise Plan to Remove All References that designate 1030 Third Street as an Eligible Historic Resource (CED)
Recommended Action – Adopt Resolution
Staff Report
b. Dominican Valley (REMOVED FROM AGENDA)
The Appeal of an Incompleteness Determination regarding a Development Application for Dominican Valley Housing Development including Conceptual Design Review, Environmental and Design Review, Tentative Subdivision Map Application and Density Bonus Application (APN 015-163-03) (CED)
***Removed from Agenda***
OTHER AGENDA ITEMS
8. Other Agenda Items:
a. Marin Transit Potential Land Use in the Canal Neighborhood
Informational Report on Marin Transit Request for General Plan 2040 Conformance Determination and Potential Land Use in the Canal Neighborhood (CED)
Recommended Action – Accept report
Staff Report
OPEN TIME FOR PUBLIC EXPRESSION
The public is welcome to address the City Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than two minutes and should be respectful to the community.
ADJOURNMENT:
Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agenda-related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/.