City Council – October 7, 2024 (Special)
4:00 pm
AGENDA
SAN RAFAEL CITY COUNCIL – MONDAY, OCTOBER 7, 2024
SPECIAL MEETING AT 4:00 P.M.
San Rafael Third Floor Conference Room
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:
Watch on Zoom Webinar: https://tinyurl.com/sm-2024-10-07
Listen by phone: (669) 444-9171
ID: 844-3204-9611#
One Tap Mobile: +16694449171,,84432049611# US
Members of the public may speak on Agenda Items.
INTERVIEWS:
1. Interviews
a. Planning Commission Interviews
Interview Applicants and Make One Appointment to Fill One Unexpired Four-Year Term Through the End of October 2027 on the Planning Commission Due to the Resignation of Shingai Samudzi (CC)
Recommended Action – Make Appointment
Staff Report
CONSENT CALENDAR:
The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote.
2. Consent Calendar Items:
a. Approval of Minutes
Approve the Regular City Council Meeting Minutes of September 16, 2024 (CC)
Recommended Action – Approve as submitted
Minutes
b. Fire Commission Appointment
Appointment of Alternate Member Brian Waterbury to a Regular Voting Member on the Fire Commission through the End of October 2028 Due to the Expiration of Term of Thomas Weathers (CC)
Recommended Action – Approve appointment
Staff Report
c. Proclamations
Proclamations in Recognition of Cybersecurity Awareness Month and Fire Prevention Week
Recommended Action – Receive and file
Proclamations
d. Information Technology Services Agreement Renewal
Authorize the City Manager to Execute an Agreement with Addendum with Xantrion, Inc., for Information Technology Services from November 1, 2024, through October 31, 2025, in an Amount Not to Exceed $1,166,700 (DS)
Recommended Action – Authorize the City Manager to execute an agreement with addendum with Xantrion, Inc., for information technology services from November 1, 2024, through October 31, 2025, in an amount not to exceed $1,166,700
Staff Report
e. Marin County Multi-Jurisdictional Local Hazard Mitigation Plan
Resolution Adopting the 2024 Marin County Multi-Jurisdictional Local Hazard Mitigation Plan and the City of San Rafael Annex (FD)
Recommended Action – Adopt Resolution
Staff Report
f. Marin Wildfire Prevention Authority (MWPA) Joint Powers Authority Agreement
Resolution Approving the Amended Marin Wildfire Prevention Authority (MWPA) Joint Powers Authority Agreement (FD)
Recommended Action – Adopt Resolution
Staff Report
g. Quitclaim of a Sewer Easement at 1075 Francisco Boulevard East
Resolution Electing to Vacate the 20-Foot Sewer Easement and Authorizing Execution of a Quitclaim Deed at 1075 Francisco Boulevard East, APN 009-191-37, San Rafael, California (SRSD)
Recommended Action – Adopt Resolution
Staff Report
h. Tyler Enterprise Resource Planning (ERP) Project Support
Authorize the City Manager to Negotiate and Enter into a Professional Services Agreement with Krisch and Company for Consulting and Staff Augmentation Services in an Initial Not-To-Exceed Amount of $150,000, and Further Authorize the City Manager to Amend the Contract Up to a Total Not-To-Exceed Amount of $500,000 Through the Duration of the Enterprise Resource Planning Implementation Project
Recommended Action – Authorize the City Manager to negotiate and enter into a Professional Services Agreement with Krisch and Company for consulting and staff augmentation services, in an initial not-to-exceed amount of $150,000, and further authorize the City Manager to amend the contract up to a total not-to-exceed amount of $500,000 through the duration of the Enterprise Resource Planning Implementation Project
Staff Report
i. Prohibition of Camping on South Mahon Creek Path
Order of the San Rafael City Council Authorizing the Prohibition of Camping on the Southern Portion of the Mahon Creek Path Between Lincoln Avenue and Andersen Drive (CM)
Recommended Action – Adopt Resolution
Staff Report
ADJOURNMENT
OPEN SESSION – IMMEDIATELY FOLLOWING THE SPECIAL MEETING ADJOURNMENT
1. Mayor Kate to announce Closed Session items.
CLOSED SESSION – IMMEDIATELY FOLLOWING THE SPECIAL MEETING ADJOURNMENT
2. Closed Session:
a. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Dean Karnazes v. City of San Rafael (Marin County Court Case No. CV0000492)
b. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Paul Crimmins v. City of San Rafael (WCAB Case No. ADJ10862084)
c. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Government Code Section 54956.9(d)(4)
Initiation of litigation (One case)
Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agenda-related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/.